Courtesy of Regus Serviced Offices (Swindon, Windmill Hill Business Park)
According to Regus – the world’s largest provider of flexible workplace solutions – organisations which are settling for cramped, under-equipped and poor quality meeting facilities in hotels offering poor value for money, could be risking new business deals. All Regus centres offer fully equipped and air-conditioned offices, professional meeting rooms, business lounges and state of the art videoconferencing facilities, with smart, professional staff.
Regus say that businesses are wasting thousands of pounds each year because of time wasted on poorly planned meetings. To help organisations work smarter, Regus has produced a short guide to running better meetings.
Regus top 10 tips to running the perfect meeting.
1. Pick the most central and time-efficient location for the people attending (and make sure everyone has maps and clear meeting times)
2. Be flexible on venue – successful meetings can take place in person, by conference call or by video-conference. Be aware of the time pressures on colleagues and the costs of travelling long distances.
3. Pick the right meeting room for your purpose – would boardroom, roundtable, or classroom style work best for you?
4. Pre-book your technology – screens, projectors, video-conferencing (and someone to help you work it, if required!)
5. Brief attendees in advance – make sure everyone knows the agenda, purpose of the meeting and desired outcomes
6. Arrive early to set-up and remind yourself of the details of the meeting
7. Chair the meeting firmly – plan out the time allowance for each agenda point and aim to start and finish on time
8. Ensure clear and detailed notes are taken – either by you or delegate the job to someone else at the meeting
9. Wrap up the meeting by reiterating agreed actions, responsibilities and next steps
10. Follow-up the meeting promptly with the contact report and next meeting dates
We are sure as office professionals you will find the above very interesting.
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